Portfolio- how to add more emails in Outlook

[j.schneider]

Hi all, i am a new user here.

I am the responsible IT guy for our office, and we are using the "Editor" and newly purchased also the "Standard Printer".
The reason to use these was that our main IT decided that the other Editor is unsafe and not to be used anymore, so here i am.
In the past we made heavy use of the other Editor portfolio feature to archive project related emails in seperate portfolios for each customer, subsupplier etc.

The issue i am having is as follows:
I can generate a portfolio out of MS Office with the Office-plugin, it´s quite slow but it´s working.
But it seems impossible to drag and drop more emails into the portfolio, the only workaround at the moment seems to be printing the emails as pdf and then add them via the menu, which is very time consuming and frustrating.

Is there any option or trick i am missing? Or is that really not possible with the pdfXchange? It was with the other editor...

I have already searched the FAQ and the forum but with no solution.

Thanks in advance, Jens.

[Jordan - PDF XChange]

Hello Jens,

Welcome to the Forum!

We do have a solution for this in our PDF XChange PRO suite. It is installing additional add-in for Outlook that allow you to convert emails to Portfolio directly from your Outlook client:

You can read more about it here:
https://help.pdf-xchange.com/pdfxp10/ms ... -in_s.html

[j.schneider]

Hi Jordan.

Does it really need the PRO? As i´ve stated already we have the "Editor" and the "Standard Printer", the printer already installed the add-in:

My question was maybe a bit unclear:

Converting to portfolio is working, but how can i add more emails to an existing portfolio?
With Adobe Acrobat (and i think also with the Reader) i was able to open the portfolio and just drag and drop more emails directly from MS Outlook into it, that seems to not work with pdfXchange? Is there any other way?

[Jordan - PDF XChange]

Hello j.schneider,

You are correct that direct drag and drop does not work, but you can use two approaches how to add emails to already existing Portfolio (both are basically one extra step to what you are use to) :

• You can create a new Portfolio with the emails that you are looking to add and them merge the newly created to the already existing Portfolio.
  You can drag and drop the emails in a folder and then use the add file or folder option in the portfolio interface:

image.png (12.82 KiB) Viewed 8357 times

What our plug-in does is take any attachments to the e-mail body and add them as attachments to the PDF, while the body of the e-mail becomes the main content of the portfolio file.

[j.schneider]

Hi Jordan.

That helps a bit, but new issues arise:

if i add .msg-files, a complete folder or a second portfolio to an existing portfolio, none of the values like "From", "Subject", Date", etc.
are added, all of them show blanks or "no value (in german "Kein Wert")", which is pretty worthless:
.
.

Do i have to live with that or am i doing something wrong?

[Daniel - PDF-XChange]

Hello, j.schneider

I see the same here, and have passed it along to the Dev team. I expect that there will be something we can do to change this in the future, but for the time being I am afraid that yes, there is little to be done. No settings we offer would change this as of yet.

Kind regards,

[j.schneider]

Hi Daniel.

That is sad to hear but thanks for the effort though.

Please keep me updated in case you add functionality.

Drag and drop out of Outlook into an existing Portfolio (or general drag and drop functionality also for other files) and also showing correct data (from, subject etc.) would be very nice to have.

For now the portfolio function only seems usable if you generate it once and do not add any files later.

Also one more hint, the Outlook Add-In with all its menus seems to be english-only, it ignores setting the language of either the Editor or the Standard Printer to german. Maybe because there is no german language file made yet or because there is no language option in the Add-in settings.

[Paul - PDF-XChange]

Hi, j.schneider

thanks for the feedback, it all makes it's way to the team. and I expect some of this to be done, though as always what does get prioritized is always at the development team's discretion.

Regarding the translations, we rely on volunteers for that, maybe this will come soon, hard to say.

Kind regards,
Paul - Tracker Supp

[j.schneider]

Hi all.

Any news on this matter?
Is this being looked into currently?

As of now there have been no updates since Sep 19th 2023.

[Daniel - PDF-XChange]

Hello, j.schneider

It does not seem that this has changed yet, but I am curious what you mean by no updates since September though. This thread started in January this year, and we have released multiple products updates between September and now.

Unfortunately, we do need to carefully evaluate the priority of requests based on how many requests we see, the overall complexity of a task, and of course, which developers are available at the time.
Only a small subset of our already very small dev team is able to work on each specific task, without first needing to spend extra time refreshing themselves on how that side of the program is structured, so we can avoid creating unnecessary bugs.

Kind regards,

[j.schneider]

Hi Daniel.

Sorry if that came across rude, english is not my first language, i just wanted to know if this issue is being worked on.

I had a look at the version history, there it says that the last release for the Printer Standard is 10.1.1.381 from Sep 19th 2023 as the Printer Standard brings the feature in question with it.

My employer has bought at least a 500-user license for the editor and a 50-user license for the printer standard to replace your competitor and now can´t use it the way it is intended on our side and is now pushing me for updates, so here i am

[Paul - PDF-XChange]

Hi, j.schneider

we do have a ticket for this feature request, RT#6462: Feature Request :: Outlook Add-In :: Append to existing option for Outlook Add-In

While I do not have an ETA for delivery of said feature, I have raised the ticket's priority and asked if it is likely to be completed soon.

I hope that helps. I will let you know what comes.

[Paul - PDF-XChange]

Hi again,

I just had confirmation that this item will be prioritized. While that does not give me an ETA as such, the item is getting some extra love.

I just thought you would like to know.

[atlantisprincess]

Hi everyone,

I just wanted to quickly join the discussion and thank Jens for starting this thread. I own the same two products and I'm really excited about the implementation of the feature request.

Thanks to the support team for your assistance.

Best regards, atlantisprincess

[Paul - PDF-XChange]