Hi,
Sometimes when using Replace i lost the Font Style, here the "E" is different (green) and i get extra spaces (yellow) between "DIC". This also happens sometimes when editing the text, i get the cursor inside the word but when writing the Font Family is another...
Font format lost when Replacing
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Font format lost when Replacing
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Last edited by joxeme on Wed Mar 26, 2025 2:29 pm, edited 2 times in total.
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Re: Font format lost when Replacing
Hi,
It seems like both documents have been created from Microsoft Word : one PDF via "Microsoft Print To PDF" and one via "Save As" to PDF.
When converting from Word to PDF, always try to avoid doing this via File > Print > PDF-printer.
The original fonts will not completely be embedded in the PDF (some characters will be missing) and whatever PDF-editor will have problems with it. That is what you see when using "Edit Text" or "Find/Replace".
"Save As" to PDF is a better method. In this case, try to avoid font-embedding in the PDF-document (in Word, un-check "Embed fonts in the file", via the File-menu > Options > Save) AND always try to use system fonts like Arial, Calibri, ... (fonts that are part of the default Windows- and/or MS Office-fonts).
A last method you can use to convert from Word to PDF, is opening the Word-document directly with PDF-XChange Editor.
To resolve the current problem, try to re-convert the Word document to PDF, or in the current PDF try to replace the embedded fonts by fonts that are available on your computer, by using the "Replace Fonts"-option in the Convert-ribbon in PDF-XChange Editor.
Does that help ?
It seems like both documents have been created from Microsoft Word : one PDF via "Microsoft Print To PDF" and one via "Save As" to PDF.
When converting from Word to PDF, always try to avoid doing this via File > Print > PDF-printer.
The original fonts will not completely be embedded in the PDF (some characters will be missing) and whatever PDF-editor will have problems with it. That is what you see when using "Edit Text" or "Find/Replace".
"Save As" to PDF is a better method. In this case, try to avoid font-embedding in the PDF-document (in Word, un-check "Embed fonts in the file", via the File-menu > Options > Save) AND always try to use system fonts like Arial, Calibri, ... (fonts that are part of the default Windows- and/or MS Office-fonts).
A last method you can use to convert from Word to PDF, is opening the Word-document directly with PDF-XChange Editor.
To resolve the current problem, try to re-convert the Word document to PDF, or in the current PDF try to replace the embedded fonts by fonts that are available on your computer, by using the "Replace Fonts"-option in the Convert-ribbon in PDF-XChange Editor.
Does that help ?
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Re: Font format lost when Replacing
Hello, Willy Van Nuffel
Thank you very much for the advice here. I hope that it helps Joxeme!
Kind regards,
Thank you very much for the advice here. I hope that it helps Joxeme!
Kind regards,
Dan McIntyre - Support Technician
PDF-XChange Co. LTD
+++++++++++++++++++++++++++++++++++
Our Web site domain and email address has changed as of 26/10/2023.
https://www.pdf-xchange.com
Support@pdf-xchange.com
PDF-XChange Co. LTD
+++++++++++++++++++++++++++++++++++
Our Web site domain and email address has changed as of 26/10/2023.
https://www.pdf-xchange.com
Support@pdf-xchange.com
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Re: Font format lost when Replacing
Thank you Willy Van Nuffel, will do as suggested!! 
Any advantages between: Save as PDF vs Export-Create PDF vs PDFXchange plugin? (for this one i would appreciate options to print only certains pages...)
Best regards,

Any advantages between: Save as PDF vs Export-Create PDF vs PDFXchange plugin? (for this one i would appreciate options to print only certains pages...)
Best regards,
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Re: Font format lost when Replacing
Hi,
In Microsoft Word, the features "Save As PDF" and "Export to PDF" are the same, reachable via different ways.
In most cases these options are sufficient for most people.
https://support.office.com/client/results?authdataboundary=US&authtype=unknown&lcid=1033&locale=en-us&ns=WINWORD&syslcid=6153&uilcid=1033&version=16&helpid=87898
The PDF-XChange "Convert to PDF" add-in offers some additional options/customizations for hyperlinks, bookmarks, specific options for Word, graphics compression and/or down-sampling, embedding fonts, include watermarks and/or overlays, security options, include additional headers and/or footers, ... This add-in is part of the "PDF-XChange Standard printer" package.
https://www.pdf-xchange.com/mstoolbar.html
Kind regards.
Willy
In Microsoft Word, the features "Save As PDF" and "Export to PDF" are the same, reachable via different ways.
In most cases these options are sufficient for most people.
https://support.office.com/client/results?authdataboundary=US&authtype=unknown&lcid=1033&locale=en-us&ns=WINWORD&syslcid=6153&uilcid=1033&version=16&helpid=87898
The PDF-XChange "Convert to PDF" add-in offers some additional options/customizations for hyperlinks, bookmarks, specific options for Word, graphics compression and/or down-sampling, embedding fonts, include watermarks and/or overlays, security options, include additional headers and/or footers, ... This add-in is part of the "PDF-XChange Standard printer" package.
https://www.pdf-xchange.com/mstoolbar.html
Kind regards.
Willy
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Re: Font format lost when Replacing
Hello, Willy Van Nuffel
You are always in here just before I can be
Thanks once again for helping out on our forums!
Kind regards,
You are always in here just before I can be

Thanks once again for helping out on our forums!
Kind regards,
Dan McIntyre - Support Technician
PDF-XChange Co. LTD
+++++++++++++++++++++++++++++++++++
Our Web site domain and email address has changed as of 26/10/2023.
https://www.pdf-xchange.com
Support@pdf-xchange.com
PDF-XChange Co. LTD
+++++++++++++++++++++++++++++++++++
Our Web site domain and email address has changed as of 26/10/2023.
https://www.pdf-xchange.com
Support@pdf-xchange.com
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- User
- Posts: 62
- Joined: Wed Jul 31, 2024 5:10 am
Re: Font format lost when Replacing
Willy Van Nuffel you are the man!!
Thank you very much,

Thank you very much,
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